Privacy Policy

Thank you for your interest in our website, https://gf-partners.com, hereinafter referred to as the “Website.” Protecting your privacy and ensuring the lawful collection, processing, and use of your data are important matters for us.

Below, we provide detailed information about the collection, processing, and use of your data.

1. Controller / Service Provider

1.1

The controller pursuant to Article 4(7) of the General Data Protection Regulation, hereinafter referred to as the “GDPR,” and the service provider within the meaning of the German Telemedia Act is:

GF-Partners (Deutschland) GmbH
Email: info@gf-partners.com

Hereinafter referred to as “we” or “us.”

1.2

You can contact our Data Protection Officer as follows:

Email: datenschutz@gf-partners.com

Our data protection is fully managed by:

2. Collection, Processing, and Use of Data When Visiting Our Website

2.1

When you use the Website solely for informational purposes, meaning that you do not register or otherwise provide us with information, we only collect the personal data transmitted by your browser to our server.

When you access our Website, we collect the following data, which is technically necessary for us to display the Website and ensure its stability and security:

  • the name of your internet service provider;
  • the IP address assigned to you;
  • the address of the website from which you accessed our Website;
  • the browser used and, where applicable, your computer’s operating system;
  • the volume of data transmitted;
  • the subpages of our Website that you visited; and
  • the date and time of your visit to our Website.

2.2

We and our IT service providers, including our hosting provider acting as a processor pursuant to Article 28 GDPR, have access to this data.

The servers of our hosting provider are located within the European Union. Our IT service providers are also based there.

2.3

We process the aforementioned data for the following purposes:

  • ensuring that a smooth connection to the Website can be established;
  • ensuring the convenient use of our Website;
  • evaluating system security and stability; and
  • other administrative purposes.

2.4

For security reasons, log-file information, for example for investigating misuse or fraudulent activity, is stored for a maximum period of seven days and is subsequently deleted or anonymised.

Data that must be retained for evidentiary purposes is excluded from deletion until the respective incident has been conclusively resolved.

2.5

The legal basis for the processing of this data is Article 6(1), first sentence, point (f) GDPR. Our legitimate interest arises from the purposes of data collection listed above.

We also use cookies when you visit our Website. Further information can be found in Section 5 of this Privacy Policy.

3. Collection, Processing, and Use of Data When You Contact Us

3.1

We collect your data when you provide it to us as part of an enquiry, for example through a contact form, by email, fax, or telephone.

The data you voluntarily provide when contacting us is processed and used exclusively for the purpose of responding to your enquiry and addressing any follow-up questions.

We delete the data generated in this context once its storage is no longer required, or we restrict its processing where statutory retention obligations apply.

3.2

Where your enquiry relates to a contract or pre-contractual matter, the processing of your data for the purpose of contacting you is based on Article 6(1), first sentence, point (b) GDPR.

In all other cases, the legal basis for the processing is Article 6(1), first sentence, point (f) GDPR. Our legitimate interest in storing your personal data is the handling of your enquiry.

4. Use of Our Services

4.1

If you wish to use our services, you must provide the personal data that we require to enter into and perform the relevant contract or order.

We process the data you provide for the purpose of handling your order. The legal basis is Article 6(1), first sentence, point (b) GDPR.

4.2

Optional: With your consent, we will also add you to our customer database. In this case, we will store your data for potential future orders.

The legal basis is Article 6(1), first sentence, point (a) GDPR.

You may withdraw your consent to the storage of your customer data at any time by contacting us. In this case, we will immediately delete the relevant data once we are no longer entitled or obliged to retain it pursuant to Sections 4.1 and 4.3.

4.3

Under commercial and tax law requirements, we are required to retain your address, payment, and order data for a period of ten years.

However, after two years, we restrict the processing of this data. This means that your data will then be used only for the purpose of complying with statutory obligations.

5. Cookies

5.1

We do not use any cookies that require separate listing under the GDPR.

6. Data Processing in Connection With Applications

6.1

Where you apply for an advertised position or submit a speculative application, we process the data you provide as part of your application for the purposes of the recruitment process.

If we enter into an employment contract with an applicant, the data provided will be stored for the purpose of administering the employment relationship in compliance with the applicable statutory requirements.

The legal basis is Section 26(1), where applicable in conjunction with Section 26(8), second sentence, of the German Federal Data Protection Act.

If we are unable to offer you a position following completion of the recruitment process, your application documents will be deleted two months after you have been notified of the rejection decision, unless another legitimate interest prevents deletion.

Another legitimate interest in this context may include the need to retain evidence in proceedings under the German General Equal Treatment Act. The legal basis in this case is Article 6(1), point (f) GDPR.

6.2

Where you have consented in writing or electronically to the continued storage of your data, we may continue to process and use your data after completion of the recruitment process.

The legal basis is Article 6(1), first sentence, point (a) GDPR.

The data is processed and used to allow us to contact you for professional purposes and to consider you for future vacancies.

You may withdraw your consent at any time, without stating a reason, with effect for the future. If you withdraw your consent, your data will no longer be considered when future vacancies are filled.

Your data will then be deleted in accordance with the applicable statutory provisions.

7. Email Newsletter

7.1

If you subscribe to one of our email newsletters, hereinafter referred to as the “Newsletter,” we collect your email address and any additional data that you may provide.

We use this data exclusively to send you the relevant Newsletter for the purposes specified when you subscribed.

Registration takes place using a double opt-in procedure. Your registration can therefore only be completed once you click the link provided in the confirmation email and thereby confirm your consent to receiving the Newsletter.

You may withdraw your consent to receiving the Newsletter at any time by contacting us. You may also unsubscribe using the link provided at the end of each Newsletter.

The legal basis for sending the Newsletter is Article 6(1), first sentence, point (a) GDPR.

8. Links to Other Websites

Our Website may contain links, including links displayed as icons, to websites operated by other providers.

Once you click such a link, we no longer have any influence over the collection, processing, or use of your data by third parties. We therefore cannot accept responsibility for such processing.

Disclosure of Data

Your personal data will not be transferred to third parties for purposes other than those listed below.

We disclose your personal data to third parties only where:

  • you have expressly consented to the disclosure pursuant to Article 6(1), first sentence, point (a) GDPR;
  • the disclosure is necessary pursuant to Article 6(1), first sentence, point (f) GDPR for the establishment, exercise, or defence of legal claims and there is no reason to assume that you have an overriding legitimate interest in your data not being disclosed;
  • there is a legal obligation to disclose the data pursuant to Article 6(1), first sentence, point (c) GDPR; or
  • the disclosure is legally permissible and necessary pursuant to Article 6(1), first sentence, point (b) GDPR for the performance of a contractual relationship with you.

9. Disclosure of Data

9.1

Your personal data will not be transferred to third parties for purposes other than those listed below.

9.2

We disclose your personal data to third parties only where:

  • you have expressly consented to the disclosure pursuant to Article 6(1), first sentence, point (a) GDPR;
  • the disclosure is necessary pursuant to Article 6(1), first sentence, point (f) GDPR for the establishment, exercise, or defence of legal claims and there is no reason to assume that you have an overriding legitimate interest in your data not being disclosed;
  • there is a legal obligation to disclose the data pursuant to Article 6(1), first sentence, point (c) GDPR; or
  • the disclosure is legally permissible and necessary pursuant to Article 6(1), first sentence, point (b) GDPR for the performance of a contractual relationship with you.

10. Rights of Data Subjects

You have the right:

  • pursuant to Article 15 GDPR, to request information regarding the personal data that we process about you. In particular, you may request information about the purposes of processing, the categories of personal data concerned, the categories of recipients to whom your data has been or will be disclosed, the envisaged storage period, the existence of a right to rectification, erasure, restriction of processing, or objection, the existence of a right to lodge a complaint, the source of your data where it was not collected directly from you, and the existence of automated decision-making, including profiling, as well as meaningful information regarding its details, where applicable;
  • pursuant to Article 16 GDPR, to request the immediate correction of inaccurate personal data or the completion of incomplete personal data stored by us;
  • pursuant to Article 17 GDPR, to request the erasure of your personal data stored by us, unless processing is necessary for exercising the right to freedom of expression and information, compliance with a legal obligation, reasons of public interest, or the establishment, exercise, or defence of legal claims;
  • pursuant to Article 18 GDPR, to request the restriction of the processing of your personal data where you contest the accuracy of the data, the processing is unlawful but you oppose its erasure, we no longer require the data but you require it for the establishment, exercise, or defence of legal claims, or you have objected to the processing pursuant to Article 21 GDPR;
  • pursuant to Article 20 GDPR, to receive the personal data that you have provided to us in a structured, commonly used, and machine-readable format, or to request that it be transmitted to another controller;
  • pursuant to Article 7(3) GDPR, to withdraw your consent at any time. As a result, we may no longer continue the data processing that was based on this consent in the future;
  • pursuant to Article 77 GDPR, to lodge a complaint with a supervisory authority. As a general rule, you may contact the supervisory authority responsible for your usual place of residence, your place of work, or our registered office; and
  • pursuant to Article 21 GDPR, to object at any time, on grounds relating to your particular situation, to the processing of your personal data where the processing is based on legitimate interests pursuant to Article 6(1), first sentence, point (f) GDPR.

If you wish to exercise your right to object, please contact:

GF-Partners (Deutschland) GmbH
Schumannstraße 7A
DE-10117 Berlin
Email: info@gf-partners.com

11. Validity and Amendments to This Privacy Policy

It may become necessary to amend this Privacy Policy due to the further development of our Website or changes in statutory or regulatory requirements.

The current version of this Privacy Policy may be accessed and printed at any time from:

Privacy